Disaster Accounting 101 (Module 1)
Overall Course Description
It is a technical course designed to facilitate conversation within the jurisdiction to create standard operation procedures based on your local government policies. We will not be going into your jurisdiction and tell you what you are doing is wrong but we will asking a lot of questions to ensure that you haven’t missed key components of the reimbursement process and that you are following FEMA guidelines.
It’s also broken down into 3 modules. One a month for 3 months plus an exercise. This allows for the policies to be gathered and/or new ones to be written, for the information to be digested, and for gaps to be identified and corrected
Overall Course Objectives:
After completion of this course, the student will be able to:
a. Analyze the accounting practices of individual finance departments during disasters and emergencies by reviewing the Accounting System.
b. Identify gaps in policies and procedures when accounting for a disaster or emergency.
c. Establish Financial Standard Operating Procedures (SOPs) to be used during a disaster.
d. Exercise the Financial SOPs.
Lesson 1 – Course Overview
Lesson Objectives: After this introductory session, the student will begin to understand the role of the Finance Department when there is a 1) local disaster, 2) responding and assisting the state during a disaster (State Reimbursement), and 3) a major disaster declaration (FEMA reimbursement)
2. Identify the difference between normal city business and major disasters and/or emergencies
3. Historical Background
4. What to expect from course
Lesson 2 – Analysis of the Finance Department
Lesson Objectives: After this lesson, the student will be able to look at Best Practices of other departments and develop Standard Operating Procedures (SOPs) to be followed during a disaster/emergency. The student will also be able to identify what structure is used (ICS vs ESF) and analyze the role of the finance department in that structure.
1. Accounting System
6. Risk Management
7. Assign homework:
Start writing procedures (SOPs) unique to your jurisdiction
Who should attend the training.
Executive Management, Emergency Manager, Finance Director and their Staff, and Key Department Heads
So what is the end result of all of this training. The End Result is the creation of a Financial Daily Burn Rate (the cost of the incident thus far) for your jurisdiction that can be shared with Executive Management and the State of Texas. This will allow Key Executives to make financial decisions regarding the incident before it becomes costly to your jurisdiction. It also helps ensure that the proper documentation is obtained do that the reimbursement process is seamless and fewer dollars are de-obligated.
Prerequisites & Other Information:
No tuition is charged.
No travel stipends for this class.
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